Financial Policy

PRAGATI GRAMODYOG EVAM SAMAJ KALYAN

Financial Policy & Procedures Manual

Salary and Benefits: Salary is paid every month through wire transfer in bank accounts. We have got a bank account opened for every staff with the designated bank branch of the organization. While for the staff members who hasn’t any account in the designated bank’s branch, we provide them salary by cheque.

Employees’ Welfare Fund: There is an Employees’ Welfare Fund for providing financial support to all staff to meet their requirements in times of emergency. Each staff member contributes a fix amount of Rs. 250/- to the fund maintained with our banker. A committee consisting three staff members, has been formed to maintain the fund and a person authorized by the Executive Committee is responsible for its operation.  

Travel and Other Expenses: Each of the staff is entitled for travel allowances calculated as per actual distance covered during field traveling. The rate of travelling charge is Rs. 2/ km (including maintenance charges for the two wheeler vehicle at the rate of Rs. 0.50 per Km.  In case of travel to other districts, staff member has to spend the expenses (travel, fooding and lodging) him/herself at first and then he is liable to submit details of all valid expenses along with receipts and bills of the expenses for reimbursement. Organization will not give any cash in advance to staff member for their visit.

Allowances for Local Trainers: In case of organization hires local consultants/trainers from various departments (eg. NABARD, KVIC, Veterinary doctors, etc) collaborating for training, travel expenses will provided

Communication Allowance: Every staff member is given a post paid CUG (Common User Group) mobile SIM to facilitate tele-monitoring. As per this CUG plan mobile company has provided facility of unlimited free communication (for each staff member to other members) free of cost, for external communication upper limit has been fixed. Telephone bill is reviewed on quarterly basis and if any staff is found exceeding the fixed amount, he has to pay the exceeding amount.

Purchasing of Goods: For purchase of consumable goods, the Project Management Committee shall forward a requisition to accounts department which after verification will forward it to the Project Manager/Secretary for approval of the requested amount for purchase of the good. In case of purchase of an asset, after getting requisition approved by the Executive Committee it shall be send for release of requested amount to the accounts department. Responsible staff members conduct a market survey and then desired asset is procured by balancing the quality and price.  Proper records of both the assets and goods shall be maintained in the stocks and assets register.

Other Expenses: Any expenses incurred in the field by the staff for stationery, refreshments, petty expenses etc are reimbursed to the staff on being approved by the secretary of the organisation.

Performance Review: 360 degree performance review is followed which allow each staff to audit the performance of every other member of the team, junior or senior. Performance reviews also include a score method which includes fixed scores for each set of activities. Performance review forms the basis of promotion, shifting of work area or team and salary increment. (Performance appraisal System is annexed).

Performance Appraisal of Facilitators